Agenda and minutes

To approve, sign and adopt the minutes of the 3^rd May 2024.

Members considered the minutes of the meeting held on 3^rd May 2024.

Resolved that the minutes of the 3^rd May 2024 be approved and signed as a correct and accurate record of the meeting.

Proposed: Cllr S Walsh

Seconded: Cllr C Williams

Unanimous

To receive, note and where requested, approve the reasons for apologies for absence.

None received.

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

Objectives discussed and prioritized as follows:

The following three to be grouped together:

Priority 1

·         Use the Communications Audit to improve communications in an accessible way. Councillors communicating with each other effectively outside of official meetings (cohesive communication). Councillors and Officers feel well trained

Priority 2

·         People feel safe going out at night, lobbying TDC for return of decorative lights on the Den

Priority 3

·         Review of TTC events for 2024/5 Financial year. Small working group to be set up reporting to finance by end September, with budgetary considerations.

Non prioritised

·         Relationships built with community groups that are working on environmental projects, exploring Park and Ride at Morrisons

·         Returned Blue Flag status and relationships built with stakeholders to maintain this

·         Maintain wild areas to encourage nature / green spaces are well-maintained, attractive and have brought people together

Existing Objectives

·         Town CCTV / positive and effective communication

·         Town Toilets

·         Community Units

·         Bitton House as permanent home to Teignmouth Council

·         Carbon neutral and ecofriendly by 2030 & (to be costed and reviewed in next year’s budget to at least commence some works).  Goal is to be a carbon neutral.

·         Neighbourhood plan

It was suggested that as objectives are reviewed, new objectives are added, annually.

Proposed Cllr Myers Seconded Cllr Atkins Unanimous.

Next meeting

The officer recommendation is that council engage Breakthrough Communications to facilitate the completion of a communications strategy.

The costs to engage Breakthrough Communications to facilitate us through the communications strategy is £3,495 from which if we sign up within 60 days of the last training event, the costs of those two events will be deducted. Saving £990. The balance being £2,505.  

It was recommended that we sign up for the Comms Strategy facilitation at the reduced cost of £2,505 (as the cost of £990 for the two training sessions undertaken will be deducted to bring the amount down to that level).

The clerk to look for items of underspend to vire to fund the engagement of Breakthrough communications.

Notes from the training, not received yet, but when they are they will be shared when received.

It was recommended that at the next Full Council meeting it is proposed we go ahead with the Comms Strategy facilitation.

Proposed: Cllr C Myer

Seconded: Cllr J Atkins

Unanimous

Minutes of this meeting outlining our objectives.

TBA