Agenda and minutes

Objectives, Strategy and Communications working group - Friday, 3rd May, 2024 3.00 pm

Venue: Mayor's Parlour - Bitton House. View directions

Items
No. Item

1.

Election of chair

Minutes:

Cllr Myers

 

Proposed Cllr Walsh Seconded Cllr Rudge Unanimous

2.

Election of vice chair

Minutes:

Cllr Rudge

 

Proposed Cllr Williams Seconded Cllr Walsh Unanimous

3.

Recap on possible objectives

“Post it” exercise to ensure all potential objectives are captured

Minutes:

A “post it note” exercise was completed base upon previous lists.

4.

Grouping of objectives

“Post it “ exercise on grouping common objectives together

Minutes:

Blue Post-it’s – Objectives still to be prioritized

 

  • Use the Communications Audit to improve communications in an accessible way
  • Councillors communicating with each other effectively outside of official meetings (cohesive communication)
  • Councillors and Officers feel well trained
  • Maintain wild areas to encourage nature
  • Relationships built with community groups that are working on environmental projects, exploring Park and Ride at Morrisons
  • Returned Blue Flag status and relationships built with stakeholders to maintain this
  • Green spaces are well-maintained, attractive and have brought people together
  • Crime rates reduced in the town centre, people feel safe going out at night, lobbying TDC for return of street lights on the Den
  • Review of events
  • Financially sound

 

5.

Recap on existing objectives which are ongoing or budgeted

“Post it” exercise to recap and order existing objectives which are underway or budgeted.

Minutes:

Green Post-it’s – Objectives that are already in place

·         Town CCTV

·         Town Toilets

·         Community Units

·         Bitton House as permanent home to Teignmouth Council

·         Carbon neutrality by 2030

 

6.

Final selection of Objectives into priority order

Final “Post it” exercise to place selected objectives in priority order. Preferably not exceeding 9-10 items.

Minutes:

Deferred untill the next meeting.

7.

Communications strategy

To select best potential dates for (options to follow) 2 half days (probably mornings) each session to be 6 officers and the 6 members of the working group.

 

To establish a timeline for creating the communications strategy.

Minutes:

Training is booked for 28/05 10:00-12:00 & 04/06 10:00-12:00.

The engagement of Breakthrough Communications to take us through the process to be considered at the next meeting.

8.

Date of next meeting

Minutes:

To be resolved after the two training sessions.