Agenda and minutes

To receive, note and where requested, approve the reasons for apologies for absence.

None were received.

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To approve, sign and adopt the minutes of the Assets & Facilities Sub-Committee meeting held on 22^nd May 2024.

Members considered the minutes of the Assets & Facilities Sub-Committee meeting held on 22/05/2024.

Resolved that the minutes of the Assets & Facilities Sub-Committee meetings held on 22/05/2024 be approved and signed as a correct and accurate record of the meeting.

Cllr Lloyd disputed item #153 from the minutes, Teignmouth In Bloom, and wanted clarification regarding the 2 meetings it was stated she had not attended. The TC suggested that he forward the emails regarding these missed meetings to Cllr Lloyd and the Chair agreed.

The TC will provide the emails to Cllr Lloyd prior to the next meeting.

Cllr Atkins proposed approving the minutes as an accurate record of the previous meeting, Cllr Williams seconded, carried unanimously.

Action Point Updates

·         Town Clock – P&FM gave a verbal report and said he had spoken to two local solicitors and neither knew who owned the clock. BPS Properties are the owners of the building, and he has written to them regarding the clock ownership and will report back if he hears anything further.

This item has now been deferred until there are updates available.

·         Establish a task and finish group for Christmas lights switch on – Cllr Williams informed the committee that so far, it was herself and Cllr Rudge who formed the Christmas working group and they were in the process of planning a meeting, to include Keith Underhill from the Chamber of Commerce.

They will report back to the committee once they have any updates.

·         Establish a task and finish working group for fireworks – Councillor Myers shared with the committee that the working group, which includes Councillors Walsh, Chasteau, Phipps, and herself, is currently in the process of planning their initial meeting.

They will report back to the committee once they have any updates.

Update on the Town Toilets replacement project

The TC gave a verbal update regarding the old aquarium demolition and informed the committee that demolition will conclude this week and the remedial works, to be done on the footpath, will commence and conclude this week as well.

A press release will be issued shortly, to inform the general public about the progress and status of the new toilet block, in preparation for the upcoming summer season.

Concerns were raised about the safety of the public in relation to the site, but the TC assured the committee that a fence would be installed first, followed by a brick wall, to secure the area temporarily.

P&FM provided a quote for approval to the committee members for QS works going forward. Based on the value of the contract, and still within budget, the quote was £59,850.00 (provided by Crossley Hill Chartered Surveyors) and that includes all 5 sites (The Point, The Den, East Cliff, The Quay and Lower Brook Street). The quote was then discussed and proposed for approval.

Proposed: Cllr Atkins

Seconded: Cllr Phipps

5 voted for, 2 abstained

Motion carried

An update on the Community Units Project

P&FM gave an update and informed the committee that the first Bat Emergence survey and been completed and the second one was due to take place that evening. He would update the committee once he had any further information.

P&FM also stated he had another quote to be submitted for approval. This was for a lamp column to be placed at the bottom of Park Hill, near the site of the community units, and will include a camera for extra security. The quote was discussed and put forward for a vote.

Proposed: Cllr Atkins

Seconded: Cllr Rudge

Carried: Unanimously

The committee is asked to receive the minutes of the working party and consider any recommendations contained therein for adoption

Cllr Lloyd provided a brief update stating that she was waiting on Teignbridge Resorts with regards to moving the boats to the promenade and will let the committee know once she hears back. The next TIB meeting is scheduled for June 27^th and Cllr Lloyd will report back after that meeting.

The P&FM to report on the current status regarding utilities providers for the council’s sites

The P&FM reported on the status regarding utility providers for the council’s sites. He informed the committee that TTC are now using a broker and this will provide TTC an annual saving of £3,000.

Chair Cllr Atkins expressed her gratitude to the P&FM for all his hard work in this regard. 

Other Works – none to discuss

New Items – none to discuss

Members are recommended to approve the following resolution:

“that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the Press and Public be excluded from the meeting for the duration of the following items, on the basis that the information to be disclosed would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted”.

Read by Chair Cllr Atkins.

Items which may be taken in the absence of the Public and Press on grounds that Exempt Information may be disclosed as defined in the Local Government Act 1972 and / or the Public Bodies (Admission to Meetings) Act 1960

Moved into Part II at 4:40pm

Proposed: Cllr Atkins

Seconded: Cllr Phipps

Carried: Unanimously

Cllrs Phipps and Jackman left the meeting at 4:45pm.

To review and approve further CCTV works quotes

P&FM provided a quote for the new CCTV at the bottom of Bitton Park. Quote was discussed and put up for a vote.

Proposed: Cllr Atkins

Seconded: Cllr Rudge

4 voted in favour, 1 abstained

P&FM provided another quote for Bitton House security which was also discussed.

Proposed: Cllr Rudge

Seconded: Cllr Myers

Carried: Unanimously

None were discussed.

Next meeting is set for 22/07/2024.