Agenda and minutes

To receive, note and where requested, approve the reasons for apologies for absence.

Apologies for absence were received from Councillors Jackman and Lloyd

Resolved that the apologies be noted

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received

To approve, sign and adopt the minutes of the Assets & Facilities Sub-Committee meeting held on 16^th December 2024.

Members considered the minutes of the Assets & Facilities Sub-Committee meeting held on 16/12/2024.

Resolved that the minutes of the Assets & Facilities Sub-Committee meetings held on 16/12/2024 be approved and signed as a correct and accurate record of the meeting.

Proposed:      Cllr Atkins

Seconded:     Cllr Rudge

Carried:          Unanimously

It was suggested that the actions points relating TIB should be moved to the TIB Item of the agenda

The TC and P&FM action point was carried forward to the Other Works item on the agenda

The P&FM & TC to give an update on the Tendering of the new town toilets

P&FM informed the councillors that the tenders for the toilets were now closed. There is a preferred supplier, all three will be presented at Full Council on Tuesday 21^st January 2024.

Cllr Atkins enquired how the new tenders will affect the budget as the previous figures were based on assumptions and the P&FM stated there may be slight additional costs. This would be highlighted at Full Council as above

The P&FM and TC to give an update on the progress of the planning application

Still outstanding, the TC & P&FM have a meeting with TDC to discuss the community units on Jan 30^th and will report back at the next meeting

The P&FM and TC to give an update on the progress of the planning application

The final non-material amendment to the application has now been approved and TTC will be moving into the tender phase of this project soon.

To receive Teignmouth in Bloom working group minutes. (if any)

And to deal with any issues / actions required (if any)

Cllr Atkins stated that TIB minutes from the November meeting had still not been received.

The TC is going to provide a list of permissions at the next TIB meeting, once arranged

Cllrs agreed that TIB be requested to hold a Working Group meeting, as soon as diaries allow, prior to the March Assets & Facilities meeting. They can then provide updates, including notes from the TIB November meeting and arrangements for boats relocation. Action points can then be noted.

P&FM to update on any utilities changes issues etc.

See item 8a for update.

P&FM to update on works

The P&FM informed the committee that the leaking water main to Bitton House has now been replaced. It was however identified that a water meter feeding Bitton Park Bowling Club had been piggy backed from the Town Council’s meter meaning that there was no water for watering the Bowling Green. SWW returned to investigate this and turned the old meter back on which flooded the basement in Bitton House. Fortunately staff were on-hand to clean up and stop any long-term damage.

The facilities department at TTC will now be seeking recompense from SWW for the double charging of the water supplied. The Bowling Club now must make arrangements for a separate water supply from SWW to water the green.

P&FM and TC to feedback on demonstration visit

The TC & P&FM visited the potential supplier for a demonstration of the proposed equipment and have requested a new quote based on some changes of specification i.e. a slightly larger screen and a motor operated trolley. The P&FM circulated the quote for examination and requested that it be accepted and presented to full council for ratification. The P&FM stated that the revised quote was still below the budget previously agreed.

Proposed:      Cllr Atkins

Seconded:     Cllr Rudge

Carried:          Unanimously

To discuss the option of cleaning the war memoral.

Committee is asked to resolve: To accept the  quote for cleaning of the War Memorial before this years’ events.

The P&FM stated it was difficult to find quotes for this work as it is very specialised but did have a quote that he asked to be accepted and taken to full council. 

Proposed:      Cllr Rudge

Seconded:     Cllr Williams

Carried:          Unanimously

Members are recommended to approve the following resolution:

“that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the Press and Public be excluded from the meeting for the duration of the following items, on the basis that the information to be disclosed would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.”

Members are recommended to approve the following resolution:

“that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the Press and Public be excluded from the meeting for the duration of the following items, on the basis that the information to be disclosed would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.”

Proposed:      Cllr Atkins

Seconded:     Cllr Williams

Carried:          Unanimously

Items which may be taken in the absence of the Public and Press on grounds that Exempt Information may be disclosed as defined in the Local Government Act 1972 and / or the Public Bodies (Admission to Meetings) Act 1960.

To discuss any additional quotes for deployable CCTV cameras

P&FM gave a verbal update regarding deployable CCTV cameras.

Officers will investigate previous council minutes to confirm if the TC has been given the authority to go ahead, without further reference to council, regarding the UKSPF funding for re-deployable CCTV cameras and report back

The TC and Cllr Lloyd to agree a meeting date for TIB, re: the action points and other business, before the March Assets & Facilities meeting and report back.

The date of the next meeting is Monday 17^th February 2025 @ 3.30pm in the Mayor’s Parlour at Bitton House

The date of the next meeting is Monday 17^th February 2024 at 3.30pm in the Mayor’s Parlour, Bitton House