Agenda

Assets and Facilities Committee - Monday, 22nd April, 2024 3.30 pm

Venue: Mayor's Parlour - Town Hall. View directions

Contact: Projects & Facilities Manager

Items
No.	Item
1.	Apologies for Absence To receive, note and where requested, approve the reasons for apologies for absence.
2.	Declarations of Interest To declare any disclosable interests relating to the forthcoming items of business (if any).
3.	Minutes of previous Meeting PDF 114 KB To approve, sign and adopt the minutes of the Assets & Facilities Sub-Committee meeting held on 18^th March 2024. Additional documents: Minutes , 18/03/2024 Assets and Facilities Committee , item 3. PDF 114 KB
	Action Point Updates · TC & PFM to obtain the title deed for the building to establish the owner and approach to discuss ownership of the clock · TC to contact all Cllrs re: the issue of tablets
	Major Project Update
4.	Town Toilets Update on the Town Toilets replacement project
5.	Community Units An update on the Community Units Project
	Other Works
	New Items
6.	Teignmouth in Bloom minutes PDF 70 KB The committee is asked to receive the minutes of the working party and consider any recommendations contained therein for adoption.
7.	Teignmouth in Bloom budget The committee is asked to resolve: To delegate the spend of the TIB budget of £8K (2024/2025) to the Clerk in consultation with the chair of the Assets & Facilities committee. The rationale for this is to quicker expedite progress of the project. And that the budget is relatively small when compare to other areas.
8.	Recap on any new Action Points
9.	Exclusion of Press and Public Members are recommended to approve the following resolution: “that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the Press and Public be excluded from the meeting for the duration of the following items, on the basis that the information to be disclosed would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.”
10.	Part II - Private Items which may be taken in the absence of the Public and Press on grounds that Exempt Information may be disclosed as defined in the Local Government Act 1972 and / or the Public Bodies (Admission to Meetings) Act 1960.
11.	Replacement CCTV An update on the replacement of the Town CCTV. Request to approve a further quote to extend the system with further cameras Within the approved budget assigned
12.	Approve quote for demolition of the concrete extension at Bitton House To review 3 quotes for the stated works and approve to progress
13.	Meeting rooms IT setup To approve the quote to have the Meeting Rooms IT systems installed in the Chambers & Parlour
14.	Date of Next Meeting
15.	Frequency of meetings The committee is asked to: resolve to increase the frequency of meeting to Monthly for the forseable future. And set dates for the current financial year.