Agenda and minutes

To receive, note and where requested, approve the reasons for apologies for absence.

An apology for absence was received from Councillor M Jackman

Resolved that the apology be noted.

No other apologies were received.

To Propose, Second and elect a Chair for this Committee.

Cllr R Phipps proposed Cllr J Atkins as Chair for this committee. Seconded by Cllr P Lloyd.

Carried 4-0

To Propose, Second and elect a Deputy Chair for this Committee

Cllr P Lloyd proposed Cllr R Phipps as Deputy Chair for this committee. Seconded by Cllr J Atkins.

Carried 4-0

To approve, sign and adopt the minutes of the Assets & Facilities Sub-Committee meeting held on 20^th March 2023.

The two Cllrs that were present at the last Committee meeting, Cllrs J Atkins & R Phipps considered the minutes of the Assets & Facilities Sub-Committee meeting held on Monday 20^th March 2023

Resolved that the minutes of the Assets & Facilities Sub-Committee meetings held on Monday 20^th March 2023 be approved and signed as a correct and accurate record of the meeting.

Carried 2-0 (this is due to the change of Council at the recent elections)

Updates on the below action points:

·         Cllr Atkins to approach the OPCC in pursuit of a grant

·         P&FM to approach the Gardening Club to discuss Bitton Park planting & maintenance

Update on outstanding action points:

·         Cllr Atkins to approach the OPCC in pursuit of a grant

Update: Cllr Atkins reported that she is still pursuing any community funding available through the OPCC and is currently awaiting a response – Ongoing

·         P&FM to approach the Gardening Club to discuss Bitton Park planting & maintenance

Update: P&FM reported that he has agreed with the Friends of the Orangery that they will manage a couple of the flower beds in Bitton Park. He is still pursuing the chair of the Gardening Club regarding the other beds – Ongoing

The P&FM and the Town Clerk gave an update on the progress of the replacement CCTV control room within Bitton House.

Discussions were had surrounding the reporting of any crimes identified in the town. Cllrs were advised that ALL instances of crime should be reported online using the Devon & Cornwall ‘ Report a Crime’ service (https://www.devon-cornwall.police.uk/ro/report/ocr/af/how-to-report-a-crime/)  

There were no new actions raised at this Committee meeting

To agree days, times and periodicity for future meetings for the next 12 months

The date of the next meeting was agreed to be held on Monday 17^th July 2023 at 15:30 at Bitton House