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Agenda and minutes

Venue: Mayor's Parlour, Bitton House, Bitton Park Road, Teignmouth, TQ14 9DF

Contact: Projects & Facilities Manager 

Items
No. Item

36.

Apologies for Absence

To receive, note and where requested, approve the reasons for apologies for absence.

Minutes:

An apology for absence was received from Councillor Orme

 

Resolved that the apology be noted.

 

No apologies were received from Cllrs Phipps or Henderson.

37.

Declarations of Interest

To declare any disclosable interests relating to the forthcoming items of business (if any).

Minutes:

None were received.

38.

Minutes pdf icon PDF 95 KB

To approve, sign and adopt the minutes of the Assets & Facilities Sub-Committee meeting held on 21st November 2022.

Minutes:

Members considered the minutes of the Assets & Facilities Sub-Committee meeting held on 21st November 2022.

 

Resolved that the minutes of the Assets & Facilities Sub-Committee meetings held on 21st November 2022 be approved and signed as a correct and accurate record of the meeting.

 

Proposer Cllr Palmer, Seconder Cllr Atkins. Carried 3-0

39.

Action Point Update

Updates on any outstanding action points

Minutes:

Update on outstanding action points

 

There were no outstanding actions.

 

40.

Replacement CCTV

Minutes:

The P&FM gave an update on the status of works. He advised that the new control room electrics were almost complete and that a 3rd quotation had been received for the Control Room fit out.

 

We went on to advise that some further review of the systems would now be required based on new information acquired for the 3rd supplier quote. An intention to award the contract is imminent post this review.

41.

Lightning Conductor

Minutes:

P&FM confirmed that the lightning conductor is due to be installed w/c 13th February 2023.

42.

Flag Pole

Minutes:

The P&FM advised that the replacement flag pole has been delivered but the brackets had been supplied as vertical fix not 45° and we are awaiting replacement before fitting.

43.

Website Subscriptions - Mobile App

Minutes:

The P&FM demonstrated the new App that is currently in development. He went on further to advise that final decisions were being made on the pages that were to be displayed through the app and the Committee were asked if they had any requests to add any further pages.

 

The Committee resolved to launch the app as was and then further enhance once it was live as this would be in-house development by the Admin staff.

44.

Boyce relinquish of Flower Contract

Minutes:

The P&FM reported the proposal made by Messrs Boyce regarding the town and Bitton Park flower management from April 2023.

 

Discussion was then had on what would happen to the areas that they were not able to maintain going forward. The P&FM stated that the Town Clerk had contacted other local Town Clerks in the locality, Dawlish, Shaldon & Bishopsteignton to name a few to see what their current arrangements were.

 

The Committee asked that an exploration was carried out to see if we could get one maintainer to do all the work. Further the P&FM was requested to approach the Gardening Club (Stewart Henchie) to see if they would be willing to take on the management and of Bitton Park.

45.

Bus Shelters

Minutes:

The P&FM apologised that there was no update in regards to the replacement bus shelters in the town. He further advised that the DCC contact had been provide with the appropriate Teignmouth Blue RAL colour for the shelters at WH Smith and the Seaview Diner.

 

The P&FM committed to following up with DCC for an update.

46.

Health & Safety Direct - RAMS / Staff Training

New Health & Safety Policy

Minutes:

The P&FM advised that the H&S and Staff training system had been purchased from HS Direct and that a new H&S Policy had been created and was currently in review with the P&FM and Town Clerk before issue.

 

 

47.

Recap on any new Action Points

Minutes:

The new actions raised were agreed as below:

 

·         Cllr Atkins to approach the OPCC in pursuit of a grant

 

·         P&FM to approach the Gardening Club to discuss Bitton Park

 

 

48.

Date of Next Meeting

Minutes:

The Committee were reminded by the P&FM of the Parking Report A&F SGM scheduled for 6th Feb 2023.

 

The next A&F Committee meeting is 30th March 2023

 

The meeting finished at 16:15