Agenda and minutes

To receive, note and where requested, approve the reasons for apologies for absence.

Apologies for absence were received from Councillors Jackman and Chasteau.

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

To approve, sign and adopt the minutes of the Finance meeting held on XXXX.

Members considered the minutes of the Finance meeting held on 30^th July 2024.

Resolved that the minutes of the Finance meeting held on 30^th July 2024 be approved and signed as a correct and accurate record of the meeting.

Proposed: Cllr Williams Seconded: Cllr Rudge

Unanimous

Please see info for July recs.  There is no CB 3.

CB 2 and CB4 were presented at last meeting.

Noted.

Noted.

Committee is recommended to resolve to approve the updated policy as set out.

Updated Grants Policy reflects what the Grant Application process now mirrors with its Application Form and its subsequent feedback form – it is intended that after six months, the feedback form will be sent to successful applicants who will need to complete and return – this will act as a reminder to people that if they haven’t already completed their project with the support from Teignmouth Town Council that they supply details of a completion date.

It was suggested that should the feedback form not be completed and returned after the date specified, that after 12 months (should there be no prospect of the grant money being spent) the money should be returned to Teignmouth Town Council.

Further discussion was deferred as member of public present

Amendment to Grant Form:

Page 2 – 4^th box – Please provide details of any other funding or grants received and dates for this project:

Page 2 – 5^th box – Details of any previous grant or loan from Teignmouth Town Council with dates

Amendments to Grants Policy:

Page 2 – Heading ‘Assessment’ – 4^th Paragraph – to be added:

Teignmouth Town Council reserves the right to determine the amount granted or to refuse to award a grant.  Applicants are welcome to attend the Finance Meeting when the Grant Application will be reviewed..

Page 2 – Heading ‘Objectives’:

e. lower case ‘c’ for climate and lower case ‘e’ for emergency

f. Social inclusivity/preventing social isolation/improving health and wellbeing

Proposed: Cllr P Lloyd Seconded: Cllr V Rudge

Unanimous

Have already received a Grant prior to the new financial year for start-up costs.  It was agreed to defer to next meeting pending answers to questions raised.

Proposed: Cllr C Williams Seconded: Cllr J Atkins

Unanimous

Fiona Gibson (member of Dawlish Gardens Trust) came along in support of their Grant Application to provide further information. 

It was agreed to recommend the full grant of £2,000

Proposed: Cllr V Rudge Seconded: Cllr P Lloyd

Unanimous