Agenda and draft minutes

To receive, note and where requested, approve the reasons for apologies for absence.

None received

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

To approve, sign and adopt the minutes of the Finance meeting held on XXXX.

Members considered the minutes of the Finance meeting held on 18^th July 2023.

Resolved that the minutes of the Finance meetings held on 18^th July 2023 be approved and signed as a correct and accurate record of the meeting.

Proposed       Cllr Chasteau

Seconded      Cllr Jackson

Unanimous

To identify what events the council will directly fund during the 2024/5 financial year.

Previous events: -

Contracted summer entertainment           5,000

Armed Forces Day                                       5,000

Teignmouth in bloom                                  1,200

Battle of Britain                                                100

Fireworks event with Shaldon                   3,750

Remembrance Sunday (inc 11/11)              550

Christmas lights switch on event.              7,500

Mayors events (inc civic service)              2,650

It was agreed that the following events would be repeated in 2024;

With Armed Forces Day being scaled back to £3,000 and held in the triangles.

Summer events being more focused on the town centre.

Teignmouth in bloom to cease as a competition with the funding transferred to the “bloom project”

Contracted summer entertainment            5,000

Armed Forces Day                                     5,000

Teignmouth in bloom                                 1,200

Battle of Britain                                             100

Fireworks event with Shaldon                   3,750

Remembrance Sunday (inc 11/11)              550

Christmas lights switch on event.              7,500

Mayors events (inc civic service)              2,650

Proposed       Cllr Jackson

Seconded      Cllr Williams

Unanimous

Teign Heritage

Not eligible as maintenance and therefore does not meet the grants criteria.

Proposed       Cllr Atkins

Seconded      Cllr Chasteau

Unanimous

Teignmouth Youth Choir

Agreed

Proposed       Cllr Jackman

Seconded      Cllr Chasteau

Carried 4:1

To review the draft Q2 budget report. It is draft as month 6 is not yet reconciled.

The Q2 budget report was received by the committee, the Clerk answered any minor questions.

To set and agree a draft meeting timetable for budget setting by the finance committee and provisional informal councillor’s meetings with a view to getting is agreed at the full council on 12^th December 2023.

With formal finance committee recommendation by 5^th December 2023 latest.

The following draft budget timeline was agreed subject to progress;

Extraordinary finance         21/11  16:30

Extraordinary finance         28/11  16:30

Informal councillors             5/12    16:00

Informal councillors             7/12    18:00

Full council                           19/12  18:00

23/01/2024    16:30