Agenda and minutes

To receive, note and where requested, approve the reasons for apologies for absence.

An apology for absence was received from Councillor Orme

Resolved that the apology be noted.

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

To approve, sign and adopt the minutes of the Finance meeting held on 25^th November 2022.

Members considered the minutes of the Finance meeting held on 25^th November 2023.

Resolved that the minutes of the Finance meetings held on 25^th November be approved and signed as a correct and accurate record of the meeting.

Proposed Cllr Palmer Seconded Cllr C Williams Unanimous

With the departure of Cllr Williams we need to amend the above account with 3 finance Cllrs if possible.

It was resolved to add Cllr Atkins and Cllr C Williams to replace the 2 signatures required.

Proposed Cllr Palmer Seconded Cllr Ash Unanimous

TTC currently have 4 Barclays accounts and a CCLA account, currently and for some time now Barclays have become unresponsive to our needs.

We need a mandate/signatory system which requires payments to be prepared by an officer then authorised by two councillor signatories.

When need a purchase card system capable of being used by officers without giving full bank access, as well as some officers requiring full access.

Mandate changes and the establishing of standing orders and direct debits is cumbersome if not impossible.

Statements always miss the last day of the month off.

To resolve to authorise the Clerk and Locum RFO in consultation with the chair of finance to move our bank accounts and debit cards to a more satisfactory provider preferably before the financial year end.

It was resolved to authorise the Clerk and Locum RFO in consultation with the chair of finance to move our bank accounts and debit cards to a more satisfactory provider preferably before the financial year end.

Proposed Cllr Atkins Seconded Cllr Williams Unanimous

Events equipment, this is still of low turnover, so it is recommended to leave the changes across the board as they are.

Room Hire whilst this is slowly building up the recommendation is to leave the charges across the board as they are.

Parking, these charges were effectively set in 2019 when the scheme was being developed, it is recommended that this be increased broadly in line with TDC by 5% rounded to the nearest sensible number.

To resolve to alter fees and charges effective from 01/04/2023 or as soon as is practicable there after as set out above.

Given the green shoots of recovery it was agreed to leave all fees and charges unaltered, Parking charges will be covered in the parking report due on 6^th February at Assets & Facilities committee.

Proposed Cllr Palmer Seconded Cllr C Williams Unanimous

To review grants that have traditionally been made on a longer term basis;

Museum

CAB

Heartbeat

Community transport

A representation was received from Helen Mouat regarding CAB

Officers would check with TDC as to the future of the shop mobility premises in Quay Road should there be any possibility of housing CAB and report back.

Proposed Cllr Atkins Seconded Cllr Ash Unanimous

To consider how to best use the agreed budget of £5,000

To and review the proposal sent by Mr Lidington.

The officer recommendations would be to engage at least two entertainers on different days of the week with one operating on the seafront and one in the town centre. So that comparisons of value for money can be drawn for future years.

A Presentations were received from Mr Lidington re summer entertainment

It was resolved that officers look for summer entertainment options split across the seafront and the town within the budget set and report back so a decision could be made.

Proposed Cllr Atkins Seconded Cllr Ash Unanimous

Papers to follow

It was resolved that all limits in the financial regulations be lifted in line with inflation by 10% (rounded).

It was also resolved that the new grants policy as presented should be adopted.

Proposed Cllr Palmer Seconded Cllr C Williams Unanimous

Date of Next meeting 20^th April 2023