Agenda and minutes

For Councillors and Members of the Public Prior to the commencement of the Full Council meeting, for those who wish to do so, there will be a short period of reflection or prayer given by the appointed Mayoral Chaplain to which all are invited. For information.

Cllr C Williams welcomed Rev Helen Bell, new Minister of Methodist Churches in Dawlish, Teignmouth, Shaldon and Bishopsteignton.

Inspector Sean Roper gave a verbal update.

Cllr C Williams to circulate Cllr D Cox’s report as it wasn’t sent to the Town Clerk for inclusion.

None.

Cllr J Atkins gave a verbal update to her report.

Cllr M Jackman attended a Pride meeting, which Cllr C Williams was disappointed that as Mayor, she had not been invited.

None.

In accordance with Minute 30, mobile phones be limited to personal use only (in case of emergencies) and in which case the Councillor is to leave the room to respond. Councillors must switch their mobile phones to silent during the meeting to avoid disruption.

Taken as read.

To receive, note and where requested, approve the reasons for apologies for absence.

None received

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

The Clerk gave a verbal update to his report.

The Team has received a few expressions of thanks from the public regarding the state of the Park and the refurbishment of the cannons from Algiers.  Boxes of biscuits and bottles of water were kindly left. The refurbishment of the cannons was carried out on a very hot day and are very heavy, so a nice note left and bottles of water were appreciated.

Re UKSPF (UK Shared Prosperity Fund) – the Government as part of the Levelling up Bill, has distributed various bits of money to various places.

Our bid is in for £34,000 which we will pursue but the reality is that the following has to be completed by the end of February 2025:

A covered/performance area in the Triangles

A market infrastructure orientated around the fountain with some drinking fountains 

Bottle filling station

Electric charge stations

To approve, sign and adopt the minutes of the Council meeting held on 9^th July 2024.

Members considered the minutes of the Council meeting held on 9^th July 2024.

Resolved that the minutes of the Council meeting held on 9^th July 2024 be approved and signed as a correct and accurate record of the meeting.

Proposed: Cllr D Comer

Seconded: Cllr M Jackman

9 in favour, 2 abstained

Given the recent change in the holder of the Mayor/Chair role.

Council is asked to appoint two additional members to the HR committee.

Cllrs L Chasteau, J Atkins and V Rudge put their names forward to be considered for the HR Committee and gave a brief synopsis of their experience.

Votes were cast with the following results:

Cllr L Chasteau received 11 votes

Cllr J Atkins       received  7 votes

Cllr V Rudge      received  6 votes

Therefore, Cllrs L Chasteau and J Atkins have been appointed as Members of the HR Committee.

To receive the minutes of the Finance Meeting of 30^th July 2024 and approve the actions therein.

Members considered the minutes of the Finance Committee meeting held on 30^th July 2024.

Resolved that the minutes of the Finance Committee meeting held on 30^th July 2024 be approved and signed as a correct and accurate record of the meeting.

Proposed: Cllr L Chasteau

Seconded: Cllr J Atkins

Carried unanimously

To receive the minutes of the Assets & Facilities Meeting of 22 July 2024 and approve the actions therein

Members considered the minutes of the Assets and Facilities Committee meeting held on 22^nd July 2024.

Cllr P Lloyd questioned the inconsistency of the use of the wording ‘Absent’ versus ‘Apologies’ – it was explained by the Town Clerk that this is a system used by Councils (including Teignbridge) and when an Agenda is received, it is a summons.  If apologies are sent to the Clerk in time, that Cllr will have their apologies recorded in the minutes.  If apologies are not sent, that Cllr will be marked as Absent.

Resolved that the minutes of the Assets and Facilities Committee meeting held on 22^nd July 2024 be approved and signed as a correct and accurate record of the meeting.

Proposed: Cllr J Atkins

Seconded: Cllr C Myers

9 in favour, 2 abstained

To receive and approve the list of payments for June 2024.

To receive and approve the list of payments for July 2024.

To receive and approve the list of payments for August 2024.

Received.

Cllr P Lloyd questioned Toilet cleaning, Payroll and Insurance.  The Town Clerk to reply to all Cllrs with the figures for Insurance.

Proposed: Cllr C Myers

Seconded: Cllr J Atkins

Carried unanimously

To establish a Rota of councilors to be one per month and of councilors not on the finance committee.

The suggestion from finance was to Rota in two consecutive months. With the aim of commencing no later than November 2024.

January

February

March

April

May

June

July

August

September

October

November

December

Town Clerk to seek legal advice from DALC of the legal implications of signing should a mistake have occurred.

Deferred until legal advice received, which will hopefully be by the next meeting.

Proposed: Cllr C Williams

Seconded: Cllr M Jackman

Carried unanimously

It is recommended to resolve, That the clerk ask the family of the late Fred Tooley as to which charity(s) where they wish the monies held (£2,569.40) distributed. And the Clerk be authorised to distribute as requested by the family.

Town Clerk to make contact with the family of the late Fred Tooley as to how they would like this money to be spent.

Proposed: Cllr M Jackman

Seconded: Cllr V Rudge

9 in favour, 2 abstentions