Venue: Council Chamber 1, Teignmouth Town Council, Bitton House, Bitton Park Road, Teignmouth TQ14 9DF
Contact: Town Clerk
Items
No. |
Item |
31. |
Use of Mobile Phones
In accordance with Minute 30, mobile phones be limited to
personal use only (in case of emergencies) and in which case the
Councillor is to leave the room to respond. Councillors must switch
their mobile phones to silent during the meeting to avoid
disruption.
Minutes:
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32. |
Apologies for Absence
To receive, note
and where requested, approve the reasons for apologies for
absence.
Minutes:
An apology for absence was received from Cllr
Lloyd and Cllr Williams.
Resolved that the apology be
noted.
|
33. |
Declarations of Interest
To declare any
disclosable interests relating to the forthcoming items of business
(if any).
Minutes:
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34. |
Dispensations
To receive and
consider requests for dispensation (if any).
Minutes:
There were no dispensations.
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35. |
Clerks report (if any) PDF 43 KB
Minutes:
The Clerk gave a verbal update regarding the
report.
-We have limited planning permission for the temporary storage
containers. Teignbridge Planning wanted to change from a pitch roof
to a flat roof. We should have approval by tomorrow.
-The Traffic Order update will come into effect on the
2nd April, 2024. People who have a current permit will
be given first choice, then it will be open to the public.
-The Clerk made all the Councillors aware that we are now in a
state of heightened sensitivity. -We have a new member of staff starting on
the 2nd April, 2024.
Cllr Jackson asked what they will be doing and the Clerk explained
that it will be over-lapping with the work that is currently done
within the administration office.
-The Finance systems are down this week, which was done on purpose,
so we can update them to the cloud Server.
-Cllr Rudge asked what is going on with the Toilet Blocks/
Aquarium.
The Clerk explained
that some works needed to be done to a supporting wall which
Teignbridge are no longer paying for. Teignmouth Town Council will
now be paying for this work to be done. We will be waiting until
the Upper Den Carriage Way is closed before these works are
completed due to the equipment that is needed and the current price
that has been quoted for these works is £75K.
-The Clerk is hoping for all the cameras to be working at full
capacity by the end of the financial year.
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36. |
Minutes PDF 106 KB
To approve, sign
and adopt the minutes of the Council meeting held on
XXXX.
Minutes:
Members considered the minutes of the Council
meeting held on 13th February, 2024.
Resolved that the minutes of the Council
meetings held on 13th February, 2024 be approved and
signed as a correct and accurate record of the meeting.
Proposed by: Cllr Atkins
Seconded by: Cllr Jackman
Carried unanimously
Cllr Cox was not present at the vote.
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37. |
List of payments PDF 69 KB
To receive and approve the list of payments
for February 2024.
Minutes:
The Councillors were asked to look at the list
of payments which were provided with the agenda. The Clerk opened
the floor to see if any councillors had any questions regarding the
payments list.
Cllr Atkins asked what ‘Add Blue’ is. The Clerk
explained that we buy this as something to add to the van, due to
it being Diesel, which helps it run more effectively.
Cllr Atkins also questioned why we are buying circuit breakers. The
Clerk explained that when it comes to circuits, you need to buy the
same brand to replace the parts you need rather than buying a whole
new breaker.
Cllr Phipps questioned the £5k on drains. This was part of
the planning permission for the drains to be surveyed for the land
at the bottom.
Cllr Phipps wanted to know the running cost to heat the Orangery.
The Clerk explained there is a sub-meter for the gas usage of the
Orangery.
Cllr Phipps then wanted to know if there is a grant to help towards
this. The Clerk said unfortunately not. There is an agreement
between Teignmouth Town Council and the Orangery, where they carry
out the main gardening inside the Orangery, and Teignmouth Town
Council do all the maintenance work for the building. The Orangery
have no means to pay for the building or the maintenance of the
building. Although, the current agreement does need updating.
Cllr Phipps also enquired about the insurance. The Clerk explained
that the Town Council paid for the works from the vandalism
straight out as it was more cost effective this way.
Cllr Chasteau asked why so much heat is needed for the Orangery.
The Clerk explained this is due to the types of exotic plants that
are kept within certain temperatures to maintain the plants.
Cllr Jackman had a few queries regarding the payments list. The
first being the £55.53 that was spent on British Gas. The
Clerk explained this is for the dehumidifier that is used in the
workshop behind the Orangery.
Cllr Jackman questioned the payment for the smoke detector and why
it was so much. The Clerk explained the council decided to have
wireless detectors around the building that all work together. The
price includes the smoke detector, the programming and the
labour.
Cllr Jackman then asked what the Travis Perkins payment was for. It
was explained that, when the risk assessment was done for the
building, one of the risks that was highlighted was someone falling
into the moat that surrounds most of the building. The fence from
Travis Perkins is to help reduce this risk.
Cllr Jackman asked why 3,732.59 was spent on memorial benches and
if this was just for one bench. The Clerk explained this was for
the replacement of up to ten benches. They are made from a type of
wood that does not need any treatment, therefore saving the council
more money in the long run.
Cllr Jackman queried why there are so many
Amazon payments, and why ... view
the full minutes text for item 37.
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38. |
Devon and Torbay Devolution Deal PDF 141 KB
The Town Council is recommended
to note the report, and
encourage individual Members to respond,
should
Minutes:
The Clerk gave an explanation about the Devon
and Torbay Devolution Deal and if there will be much of an affect
with Teignmouth Town Council.
The Clerk gave the option that the councillors can give their
letters in response either as a collective or individually but
feels there would be more of an impact if it was done individually.
If it was something that was done as a collective, a few
councillors would need to be nominated and form the response
together.
It is to be noted that all the councillors have taken everything
into consideration and can do an individual recommendation if they
choose.
Proposed by Cllr Phipps
Seconded by Cllr Jackson
Carried unanimously.
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39. |
Annual review of the Risk Register PDF 634 KB
Council is recommended: To review and adopt
the attached recently officer reviewed risk register for
2024/2025.
Minutes:
The Council was given the risk register with
the agenda. The risk register takes into consideration the way we
manage Finance and Administration as well as Health and
Safety.
It was pointed out to the council that
a lot of the actions have been cleared but there are still a few
things that need to be done, especially surrounding the Finance
side of things.
Cllr Jackson asked about the term investment
that was being used in 1.14 and 8.
The Clerk explained we use CCLA Churches, Charities & Local
authorities.
Cllr Jackson then asked where we are getting our financial advice,
and the Clerk responded that we have an RFO Locum who has been
helping and guiding us.
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