Agenda and minutes

Cllr Jackson had an update on her report. Teign Housing have agreed to look at the bath and get it fixed along with installing handrails, but they did not give a timeframe for when this is going to be completed.

Cllr Atkins had an update on her report. There is a new examiner starting soon for the Neighbourhood plan and the next consultation will be in October.

Cllr Llyod had an update on her report. Composts have been ordered for the Gorilla Gardening Group. There is a new committee for Teignmouth in Bloom which will be under Assets and Facilities.

In accordance with Minute 30, mobile phones be limited to personal use only (in case of emergencies) and in which case the Councillor is to leave the room to respond. Councillors must switch their mobile phones to silent during the meeting to avoid disruption.

Taken as read

To receive, note and where requested, approve the reasons for apologies for absence.

An apology for absence was received from Councillor Chasteau.

Resolved that the apology be noted.

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

To approve, sign and adopt the minutes of the Council meeting held on XXXX.

Members considered the minutes of the Council meeting held on 11^th July 2023.

Resolved that the minutes of the Council meetings held on 11^th July 2023 be approved and signed as a correct and accurate record of the meeting.

Proposed by Cllr Cox
Seconded by Cllr Lloyd
1 Abstention (As not present)

Report accepted

The Clerk gave an update on his report. Lemon Booking went live yesterday and already had a few bookings through it already. We have also moved away from Stripe and onto Govpay.  

Memorial benches are due to come to an end as Teignbridge Council are stating that there is no space on the Sea front to put them.

Cllr Walsh asked what information we are taking from the customer when making the booking. The Clerk responded stating that we are only taking their contact details.

To receive and approve the list of payments for:

April

May

June

July

Cllr Atkins proposed that the list of payments should be approved as “one” item.
Seconded by Cllr Walsh
Carried unanimously

To receive the minutes and approve the actions of the Assets & Facilities meeting of 31/07/2023.

Meetings to be taken as read and approve the actions therein.

Proposed by Cllr Atkins
Seconded by Cllr Lloyd
Carried unanimously

The existing wishing well is in a dilapidated state, however National grid have approached TDC and wish to locate an electricity substation on its existing site.

We have arranged for National Grid to rebuild us a new wishing well of a similar design at no cost to TTC at a revised location agreed by TDC in the same general area.

To progress this, we need to agree heads of terms with TDC for the site, therefore;

Council is recommended to resolve to agree the attached heads of terms and authorise the clerk’s office to sign the agreement on behalf of TTC.

Proposed by Cllr Lloyd
Seconded by Cllr Phips
7 for, 3 against

To resolve to formally transfer “free of charge” on a “sold as seen” basis, the two beach wheelchairs held by the town council permanently to Shopmobility Teignmouth.

Proposed by Cllr Phips
Seconded by Cllr Lloyd
Carried unanimously

To resolve to formally transfer surplus Christmas lights “free of charge” on a “sold as seen” basis to the Teignmouth Chamber of Commerce for use by members during the Christmas period in the town.

Proposed by Cllr Cox
Seconded by Cllr Jackman
Carried unanimously

Council to resolve weather;

A.   It does not require polling cards for this by election.    

Or                         

B.   It does require polling cards for the by election at an approximate cost of £2,000 - £2,500.

Should the election be uncontested there will be a set up charge of aprox £150.

8 Councillors voted against having polling cards. 1 councillor voted for having polling cards. 1 councillor abstained.

Carried

Members are recommended to approve the following resolution:

“that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the Press and Public be excluded from the meeting for the duration of the following items, on the basis that the information to be disclosed would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.”

Cllr Atkins proposed to suspend standing orders to allow Cllr Wrigley to speak on behalf of Teignbridge to give background for part 2.
Seconded by Cllr Phips
Carried unanimously

Following this, It was resolved to exclude members of the press and public

Proposed Cllr Williams Seconded Cllr Phipps

Carried unanimously

Councillors will receive documents via sepperate confidential email.

The Clerk gave the councillors 3 options
1) Wait to see what happens at the meeting on the 3^rd October over at Teignbridge Council
2) Hand back the toilets to Teignbridge
3) Carry on with what we are doing with the toilets

It was agreed that the Clerk would email Cllr Wrigley stating:
What we need on behalf of Teignmouth Town Council in order to make a reasoned decision.

As soon as the TDC Executive had met and a response received, then the clerk should call an Extraordinary meeting to discuss the outcome.

 Proposed by Cllr Atkins
Seconded by Cllr Phips
Carried unanimously.