Agenda and minutes

In accordance with Minute 30, mobile phones be limited to personal use only (in case of emergencies) and in which case the Councillor is to leave the room to respond. Councillors must switch their mobile phones to silent during the meeting to avoid disruption.

Taken as read.

To receive, note and where requested, approve the reasons for apologies for absence.

An apology for absence was received from Councillor Walsh.

Resolved that the apology be noted.

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

Report from Inspector Philp

Inspector Philp gave a verbal report and answered a few questions that were asked by councillors.

He also said he will try and come in quarterly to council meetings to give an “in-person” report and answer any further questions that the council may have.

To approve, sign and adopt the minutes of the Council meeting held on XXXX.

Members considered the minutes of the Council meeting held on 16^th May 2023.

Amendments are to be done to the minutes of the meeting that was held on 16^th May 2023.

Agenda item 12: ‘Cllr J Atkins proposed Cllr C Williams;’ – amended to ‘Cllr J Atkins has proposed Cllr C Williams;’.

Agenda item 12: ‘Carried with 7-2 with 2 x against’ – amended to ‘carried 7-2 with 2 abstained’.

Agenda item 14: ‘Seconded Cllr V Roach’ – amended to ‘Seconded Cllr V Rudge’. 

Agenda item 14: ‘Proposed: Cllr M Jackman, Seconded: Cllr V Rudge’ – amended to ‘Proposed: Cllr M Jackman, Seconded: Cllr V Rudge, carried unanimously’.

Resolved that the minutes of the Council meetings held on 16^th May 2023 be approved and signed as a correct and accurate record of the meeting.

MAYOR’S DIARY

Since appointment:

Chair, Parish Meeting, 24 May 2023

Opening, Home Bake Café, 27 May 2023

Presented awards at the Teignmouth Arts Society Pre-view, Rugby Club 29 May 2023 (booked for the next   

  one in the summer).

Future events:

8.6.23 attendance at the Richard Newton Hall AGM and tour of facilities

13.6.23 pic to publicise new defib.machine installation at Bitton House

Attendance at a Lord Lieutenant and Deputy Lord Lieutenants event:Working with you in our Local     

  Community22.6.23

Opening Folk Festival 24-26 June

Attendance at Community Larder AGM 3.7.23

Receipt of the biography of Frank Morgan Giles at the Heritage Centre  on behalf of TTC  15 July

Opening of Shanty Festival – 8 – 10^th September.

At the moment I am not able to be very proactive other than in leading the Council meetings but when the training requirements at TDC calm down I intend to do regular walkabouts, using the Town Crier to keep people informed of Council events.   I have named, initially,  Teignmouth Pavilions as one of the Mayor’s charities, but I just have to check out the others with the Clerk/Monitoring Officer.

Donated Defibrillator

We have been donated and installed a free defibrillator from Jay’s Aim which has been installed by the parking meter in the main car park.

SLCC Training received on 30^th May.

Recognising Psychopathic and Narcissistic behaviour

I would like to set a date for the remainder of the “state of the administration” briefing.

The provision of a Memorial bench on the Den with a suitable plaque recognising the many years of service by Councillor S Russell.

Cllr Phips gave a comprehensive speech about the long service for ex-Cllr S Russell. She was elected back in May 1979 until May 2023. She was always passionate about the Town and surrounding areas and always wanting to give back to the community.

Cllr Rudge Proposed that she is awarded ‘Freeman of the Town’. Proposed by Cllr Rudge, Seconded by Cllr Cox, carried unanimously.

The Mayor, Cllr Atkins, is going to discuss the ‘Freeman of the Town’ with the Town Clerk.

To resolve to approve the attached AGAR forms

Approve Section 1

Approve section 2

Approve Dates for the exercise of public rights

Section 1 – Proposed by Cllr Williams, seconded by Cllr Atkins, 9 for and 2 abstained.

Section 2 – Proposed by Cllr Atkins, seconded by Cllr Phips, 9 for and 2 abstained.

Approved dates for the ‘Exercise of Public Rights’ – Approved dates: 29^th June till 9^th August. Proposed by Cllr Phips, seconded by Cllr Jackman, carried unanimously.

All new councillors are reminded that Enhanced DBS checks are available through the office.

Existing Councillors are reminded that existing Enhanced DBS checks are now due for renewal.

Councillors where reminded that they can get a DBS done through the office and covered the charge as well. The secretary explained what you will need to bring and how to contact the office to get one.

To receive and approve the minutes and actions from the Assets & Facilities meeting of the 22^nd of May 2023.

Members considered the minutes and actions of the Assets and Facilities meeting held on 22^nd May 2023.

Proposed by Cllr Lloyd, seconded by Cllr Atkins, 5 for and 6 abstained.
 

Resolved that the minutes and actions of the Assets and Facilities meeting held on 22^nd May 2023 be approved and signed as a correct and accurate record.

To elect 3 further members to the planning committee to reach is quota of 6 as 3 is insufficient given that the quorum is 3.

Table of current councillor commitments to committee’s

Cllr Myers, Cllr Jackson, and Cllr Miller put themselves forward to go onto the Planning Committee.

Proposed by Cllr Myers, seconded by Cllr Jackson, carried unanimously.

Cllr Cox put himself forward for the HR Committee, this was proposed by Cllr Jackman, seconded by Cllr Chasteau, carried unanimously.

To establish a working group comprising the Chair, Deputy Chair, 4 councillors and the clerk.

To review and bring back to full council the strategy and objectives. To report before we go into budget setting.

It was resolved that the working group comprises: The chair Cllr Atkins, the Deputy chair Cllr Williams, Cllr Myers, Cllr Lloyd, Cllr Rudge, and Cllr Walsh.

Proposed by Cllr Miller, seconded by Cllr Phips and carried unanimously.