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Agenda and minutes

Venue: Council Chamber 1, Teignmouth Town Council, Bitton House, Bitton Park Road, Teignmouth TQ14 9DF

Contact: Town Clerk 

Items
No. Item

1.

Use of Mobile Phones

In accordance with Minute 30, mobile phones be limited to personal use only (in case of emergencies) and in which case the Councillor is to leave the room to respond. Councillors must switch their mobile phones to silent during the meeting to avoid disruption.

2.

Apologies for Absence

To receive, note and where requested, approve the reasons for apologies for absence.

Minutes:

An apology for absence was received from Councilor’s Ash, Henderson, Orme

 

Resolved that the apologies be noted.

 

3.

Declarations of Interest

To declare any disclosable interests relating to the forthcoming items of business (if any).

Minutes:

None were received.

4.

Dispensations

To receive and consider requests for dispensation (if any).

Minutes:

There were no dispensations.

 

5.

Minutes pdf icon PDF 107 KB

To approve, sign and adopt the minutes of the Council meeting held on 14th March 2023.

Minutes:

The minutes of the full council meeting held on 14th March 2023 were approved and adopted.

 

Proposed Cllr Atkins Seconded Cllr Phipps Unanimous

 

6.

Extraordinary Finance meeting 24th April 2023 pdf icon PDF 70 KB

To receive and approve the minutes and actions from the extraordinary finance meeting of the 24th of April 2023.

 

Minutes to follow directly to councillors.

Minutes:

The minutes of the extraordinary finance meeting of 24th April were received and adopted.

Member can refer to these minutes via the council’s website.

 

Proposed Cllr Atkins Seconded Cllr Williams Unanimous

7.

Exclusion of the press and public

Council in formal session part - 2 Members are recommended to move and approve the following resolution: “To move that in view of the confidential nature of the business to be transacted viz; information where public disclosure at this time may be prejudicial to the good business of the Council it is in the public interest that they be temporarily excluded, and they are instructed to withdraw in accordance with Standing Order 3 g.”

 

Minutes:

To move into part 2 and exclude members of the press and public.

 

Proposed Cllr Phipps Seconded Cllr Williams Unanimous

8.

Toilet replacement

Clerk to provide a verbal update on the discussions with TDC regarding the enabling works for the Den toilets and the consequences for CCTV replacement.

Minutes:

The Clerk briefed members on the current state of play with Teignbridge District Council.

It was agreed to continue with the project pending a TDC executive meeting in July.

9.

CCTV replacement contract phase 1

To resolve to accept one of the three tender responses for phase one of CCTV replacement. And to include a 20% contingency sum for unforeseen items and a further 5% contingency for inflation.

Part 2 papers sent to councillors directly.

Minutes:

The three quotations for phase 1 of the CCTV replacement were discussed.

It was proposed that pending successful verification of the quotation with the contractor that the Clerk is delegated to award the contract to the lowest bidder.

 

Proposed Cllr Phipps Seconded Cllr Russell Unanimous