Agenda and minutes

In accordance with Minute 30, mobile phones be limited to personal use only (in case of emergencies) and in which case the Councillor is to leave the room to respond. Councillors must switch their mobile phones to silent during the meeting to avoid disruption.

To receive, note and where requested, approve the reasons for apologies for absence.

An apology for absence was received from Cllr R Phipps.  An apology for lateness was also received from Cllr S Walsh who hoped to arrive by 18:45.

Resolved that the apologies be noted.

Election of Mayor for 2023-2024

The retiring Mayor will call for nominations and put them to the vote.This will be followed by:

A                    Declaration of Acceptance of Office by the newly elected Mayor

B                    Presentation of Chain of Office from the retiring Mayor to the newly elected Mayor

C                    Presentation Medal to retiring Mayor

D                   New Mayor’s Acceptance Speech

Election of Mayor for 2023-2024

The retiring Mayor will call for nominations and put them to the vote.

Cllr D Cox left the room at 18:37.

Cllr J Atkins proposed Cllr C Williams; seconded by Cllr M Jackman – carried 7-2 with 2 x against

A                Declaration of Acceptance of Office by the newly elected Mayor

            The Mayor signed the Declaration of Acceptance

B                Presentation of Chain of Office from the retiring Mayor to the newly

            elected Mayor

C                Presentation Medal to retiring Mayor

D               New Mayor’s Acceptance Speech

Address by retiring Mayor of Teignmouth, Councillor Iain Palmer

Iain Palmer, the former Mayor, gave a retiring address.

The Mayor will call for nominations and put them to the vote.

Cllr C Williams

Proposed: Cllr M Jackman, Seconded: Cllr V Roach

The Deputy Mayor signed the Declaration of Acceptance.

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

To approve, sign and adopt the minutes of the Council meeting held on 18^th April 2023.

Members considered the minutes of the Council meeting held on 18^th April 2023 and were approved and adopted.

Proposed: Cllr C Williams, Seconded: Cllr D Cox – All in favour x 3 – remainder abstained as not present.

To Approve, sign and adopt the minutes of the Extraordinary Town Council meeting held on 26^th April 2023

Members considered the minutes of the Extraordinary Town Council meeting held on 26^th April 2023 and were approved and adopted.

Proposed: Cllr C Williams, Seconded: Cllr J Atkins – All in favour x 2 – remainder abstained as not present.

Agreed the following dates:

State of Administration – Tuesday 23^rd May 2023

Parish Meeting – Thursday 25^th May 2023

To approve the Council’s schedule of initial meetings for the municipal year beginning 1 May 2023: -

Full council 18:00 2^nd Tuesday of each month excluding August (Recess)

Planning 15:30 24^th May 2023

Finance 15:30 22^nd June 2023

Assets & Facilities 15:30 22^nd May 2023

Parish Meeting 18:00 23^rd May 2023

Approved the Council’s schedule of initial meetings for the municipal year beginning 1 May 2023: -

Full council 18:00 2^nd Tuesday of each month excluding August (Recess)

Planning 15:30 24^th May 2023 every three weeks in advisory capacity

Finance 15:30 22^nd June 2023 - quarterly

Assets & Facilities 15:30 22^nd May 2023

Parish Meeting 19:30 25^th May 2023

 i.        Full Council – sovereign body

Chair – Cllr Iain Palmer - All Councilors

ii.        Planning Committee – standing committee

Chair - Cllr Ash with Cllrs Palmer, Orme, C. Williams & Phipps

iii.        Finance including budget & grants

Chair – Cllr Atkins, Cllrs P Williams, Ash, Palmer, Orme & C Williams

iv.        Human Resources Committee – standing committee

Ex-officio Deputy Mayor, Cllrs Matthews, Russell, Atkins, Henderson, P. Williams & Orme

v.        Assets and Facilities Sub-Committee (to include CCTV, public conveniences, Bitton House and campus)

Chair – Cllr Ash, Ex-officio Mayor, Deputy Mayor, Cllrs Orme, Atkins, Palmer, Henderson, Phipps & P Williams. With the Town Clerk and Project and Facilities Manager.

vi.        Tree Warden

Cllr Henderson

vii.        Christmas Lights Switch-on Task and Finish Group

Cllrs Palmer, C. Williams & P. Williams

viii.        Fireworks Display Task and Finish Group

Cllrs Ash & Henderson

ix.        Air Quality Task and Finish Group

Cllrs Cox, Ash, Orme, Ms. R Piper, Dr M McCarthy & Mr. J Lintell

 i.            Full Council – sovereign body

Chair – Cllr J Atkins - All Councilors

ii.            Planning Committee – standing committee

Cllrs R Phipps, S Walsh and M Jackman

iii.            Finance including budget & grants

Cllr C Williams, Cllrs J Atkins, L Chasteau, M Jackman, V Rudge, J Jackson

iv.            Human Resources Committee – standing committee

Cllr C Williams, J Jackson, S Miller, C Myers, S Walsh

v.            Assets and Facilities Sub-Committee (to include CCTV, public conveniences, Bitton House and campus)

Mayor, Cllr J Atkins, Deputy Mayor Cllr C Williams, Cllrs P Lloyd, V Rudge, M Jackman, S Miller.  With the Town Clerk and Project and Facilities Manager.

vi.            Tree Warden

Cllr S Miller

vii.            Christmas Lights Switch-on Task and Finish Group

Cllrs C Williams, P Lloyd and V Rudge

viii.            Fireworks Display Task and Finish Group

Joint event with Shaldon – Shaldon to organize fireworks and we will pay half.  Teignbridge to close car park

Cllrs S Miller, C Myers, M Jackman and Chasteau

ix.            Air Quality Task and Finish Group

Cllrs P Lloyd and S Walsh, Ms R Piper, Dr M McCarthy and Mr J Lintell

Proposed: Cllr S Miller, Seconded: Cllr P Lloyd - Unanimous

      i.        Harbour Consultative Committee

Cllrs Orme & Phipps with Cllr Matthews as reserve

    ii.        Teign Estuary & Coastal Partnership Steering Group

Cllr Phipps with Cllr Orme as reserve

   iii.        Julia Cousins Trust

Tim Golder as trustee

   iv.        Devon Association of Local Councils

Cllr Ash

    v.        Teignbridge Association of Local Councils

Cllr Ash

   vi.        Town Centre Management Partnership

Placed in abeyance

TC to report back options post regeneration report (6 months)

  vii.        Mary Risdon Charity

Cllr Russell, Tim Golder & Damian Pope, all as trustees                           

Dear Mr Wedlake,

You might be aware that the Town Council appoints trustees to two,  very old local charities,  namely the Teignmouth Soup Kitchen Trust and the Mary Risdon Charity.  I am chairman of trustees of both charities.

Council nominated trustees normally serve for four years and this year the term of office of Mr Damian Pope as a trustee of the Mary Risdon Charity comes to an end.  He is eligible for re-appointment and is happy to serve a further term of office.  I can report that he is a valued trustee who has served the charity with distinction and offers a great deal of experience.  Such re-appointments are often addressed at or shortly after the Council’s Annual Meeting in May and I trust that this matter will meet with the Council’s approval.

No other trustees are due for re-appointment this year and there are currently no vacancies but for your information I can list the council nominated trustees of the charities as follows:

Soup Kitchen:  Timothy Golder (Chairman) and Geoff Taylor (Hon. Clerk).

Mary Risdon:  Timothy Golder (Chairman),  Geoff Taylor (Hon. Clerk),  Damian Pope and Sylvia Russell.

I was pleased to make a presentation to the Council in 2021 concerning the work of the charities and a copy of the presentation was forwarded to the Council at the time.  I have also recently written a booklet regarding the history of the Mary Risdon Charity and six copies have been presented to the Clerk’s office.  If further background is required,  please do not hesitate to let me know.

You will notice that I have copied this email to the Hon. Clerk for his information.

Yours sincerely,

Timothy Golder

 viii.        Soup Kitchen Trust

Cllr Andrew McGregor (TDC)

   ix.        Teign Heritage

Cllr Phipps with Cllr Ash as reserve

    x.        Teignmouth in Bloom

Cllr Russell, Stewart Henchie & Viv Wilson MBE

   xi.        Teignmouth Remembrance Committee

Cllrs Cox, P. Williams, Palmer, Brian Hall MBE & Vince Fusco

  xii.        Teignmouth Neighbourhood Plan

Cllrs Atkins, Orme & Russell

xiii.        Coastal Engagement Group

Cllr P Williams

xiv.        Civil Emergency

Clerk to review requirements with TDC

 xv.        OPCC Advocate Scheme

Cllr Atkins

xvi.        Anne Marie Morris’ Forum

Town Clerk

xvii.        Teignmouth Hospital Stakeholder panel

Cllr Orme

xviii.        Teignmouth Chamber of Commerce (Nonmember/trader)

Cllr Atkins

        i.            Harbour Consultative Committee

Cllrs R Phipps with Cllr M Jackman as reserve

       ii.            Teign Estuary & Coastal Partnership Steering Group

Cllr R Phipps with Cllr S Walsh as reserve

     iii.            Julia Cousins Trust

Tim Golder as trustee

     iv.            Devon Association of Local Councils

Cllr P Lloyd

       v.            Teignbridge Association of Local Councils

Cllr P Lloyd

     vi.            Town Centre Management Partnership

Cllrs L Chasteau and V Rudge

   vii.            Mary Risdon Charity

Mrs Russell, Tim Golder & Damian Pope, all as trustees                        

 viii.            Soup Kitchen Trust

Cllr Andrew McGregor (TDC)

     ix.            Teign Heritage

Cllr R Phipps with Cllr C Myers as reserve

       x.            Teignmouth in Bloom

Cllr P Lloyd, Stewart Henchie & Viv Wilson MBE

     xi.            Teignmouth Remembrance Committee

Cllr D Cox, P Williams, Brian Hall MBE and Vince Fusco

   xii.            Teignmouth Neighbourhood Plan

Cllrs J Atkins and S Walsh, Ms J Orme and Mrs S Russell

 xiii.            Coastal Engagement Group

Cllr C Myers

 xiv.            Civil Emergency

Chair and Clerk to review requirements with TDC

   xv.            OPCC Advocate Scheme

Cllr J Atkins

 xvi.            Anne Marie Morris’ Forum

Town Clerk

xvii.            Teignmouth Hospital Stakeholder panel

Cllr J Jackson

xviii.            Teignmouth Chamber of Commerce (Nonmember/trader)

Cllr C Williams with reserve Cllr J Atkins

Proposed: Cllr C Myers, Seconded: Cllr L Chasteau – voted en bloc - Unanimous

The Council is recommended to defer the actions and reviews required by Standing Orders 5J – i-xxi not covered in this meeting to a future meeting of the Town Council.

The Council is recommended to defer the actions and reviews required by Standing Orders 5J – i-xxi not covered in this meeting to a future meeting of the Town Council.

Proposed: Cllr S Miller, Seconded: Cllr J Jackson - Unanimous