Agenda and minutes

In accordance with Minute 30, mobile phones be limited to personal use only (in case of emergencies) and in which case the Councillor is to leave the room to respond. Councillors must switch their mobile phones to silent during the meeting to avoid disruption.

Taken as read

To receive, note and where requested, approve the reasons for apologies for absence.

Resolved that the apology be noted.

None received

To declare any disclosable interests relating to the forthcoming items of business (if any).

None were received.

To receive and consider requests for dispensation (if any).

There were no dispensations.

To receive a visual presentation on the recently completed APP and its facilities, by the Projects & Facilities manager.

Town Clerk introduced The Projects and Facilities Manager,who gave a presentation about the Teignmouth Town Council new App which is connected to our website. Member of the public were welcomed to come forward to see the presentation more clearly. This will be a free app for everyone to download.

The app is set out very similar to our website, but currently only shows a few selected pages. The app is currently not available to the public, but will be soon if the council is happy with the way that it looks. This app will be available on both Apple and Google app store. It will be able to send notifications to your phone when we make up dates with the news, event, Highways, ect, similar to how the BBC can send news notification to your phone.

To approve, sign and adopt the minutes of the Council meeting held on 10^th January 2023.

Members received the minutes of the Council meeting held on 10/01/2023.

Amendment has been made to the attendance. Said that Cllr Williams was absent but she was present.
 

Resolved that the minutes of the Council meetings held on 10/01/2023 be approved and signed as a correct and accurate record of the meeting.

Proposed: Cllr Atkins
Seconded: Cllr Russel
Carried
Cllr Orme Obstained

Dear Teignmouth Town Council,

The Torbay and South Devon NHS Foundation Trust (TSDFT) is currently in the process of setting up a new Teignmouth Hospital Stakeholder Panel that will begin meeting early in 2023. As important local stakeholders, we wondered if one of the Town Councillors might be able to consider joining this Panel.

We will work on some draft terms of reference for consideration at the first meeting, but a summary of the aims of the Panel would be to:

·         Provide a forum to understand the challenges and opportunities in relation to any potential future plans or use for the Teignmouth Hospital site

·         Listen and respond to the concerns of the communities in Teignmouth and surrounding areas

·         Share updates from the perspective of ourselves (TSDFT) and other stakeholders

We are recruiting members from a number of organisations and community groups to ensure we have representation across the range of voices of our communities. The Panel will meet every two months, so this is a regular commitment for involvement in terms of reading any papers and attending meetings. However, it is envisaged that most of any work that needs to be undertaken in between meetings will be supported by us (TSDFT).

Teignmouth Hospital Stakeholder Panel are looking for a nomination for a Councillor to join the panel.

Cllr Williams nominated Cllr Orme as she works in the Health Care system.
Cllr Orme accepted the nomination.

Proposed: Cllr Williams
Seconded: Cllr Phipps
Carried unanimously
 

Following a joint meeting between Shaldon PC’s Fireworks committee and our fireworks committee. They have made the following offer for this years event.

Fireworks

SPC will organise the Fireworks will bill TTC for half the cost up to a maximum of £2,500 as this is the budget TTC has set.  However, you did mention should it come to more than £2,500 to come back to you to see if there is any room to increase this.  However, if this is not possible SPC have agreed to meet any additional cost over and above £2,500 as it is keen to have a more spectacular ending to the display than was had last year.  Once we have a figure I will be in touch.  Please note SPC will only be ordering conventional fireworks.

To resolve to accept the above offer from SPC

The Clerk and Cllr Ash, had attended a joint meeting with Shaldon Parish Council representatives, they discussed what we are going to do with the Fireworks this year.

It was resolved that: SPC will organise the Fireworks will bill TTC for half the cost up to a maximum of £2,500 as this is the budget TTC has set.  However, you did mention should it come to more than £2,500 to come back to you to see if there is any room to increase this.  However, if this is not possible SPC have agreed to meet any additional cost over and above £2,500 as it is keen to have a more spectacular ending to the display than was had last year.  Once we have a figure I will be in touch.  Please note SPC will only be ordering conventional fireworks.

We are still in communication with Teignbridge District Council to be able to do more from Teignmouth Side.

Proposed: Cllr Ash
Seconded: Cllr Phipps
Carried unanimously

So as to recover our monies give to go fund me we need to resolve that;

All monies received will go to support either the Mayors charities or the event itself.

All money received through will go to the Mayors Charities or the event itself.

Amendment was made which was made by Cllr Henderson
‘All money collected will go to the event itself’
Seconded: Cllr Phipps
Carried unanimously

Motion is new amended
Proposed: Cllr Atkins
Seconded : Henderson
Carried unanimously

To appoint additional councillor(s) to committees which are currently below full composition. This is to reduce the risk of being non quorate at such meetings.

Cllr Ash puts himself forward to go back on HR
Cllr Williams puts herself forward for HR
Proposed: Cllr Cox
Seconded: Cllr Russell
Carried unanimously

No one put themselves forward for Planning

No one put themselves forward for Assets and Facilities

Cllr Phipps put himself forward for Finance
Proposed by Cllr Ash
Seconded: Cllr Cox
Carried unanimously

To receive and approve reviewed and updated standing orders.

The current Standing Order are out of date.

We have taken the NALC (National Association of Local Councils) model, which also has an amendment made by CALC (Cornish Association of Local Councils). 

It was resolved to adopt the new Standing Orders as presented.

Proposed: Cllr Ash
Seconded: Cllr Atkins

6 councillors for, 2 against

To receive and approve minutes and actions from the Finance committee 19^th January 2023.

The Grant Application/Policy has been changed. The amount of Grant available has changed to fit in within the budget. Also, the policy has been adapted to help reused office hours and make it quicker and greener. 

It was resolved to adopt the minutes and actions from the Finance Meeting on 19^th January 2023

Proposed: Cllr Atkins
Seconded: Cllr Williams
Carried unanimously

To receive and approve the actions of the Assets & Facilities meeting 23/01/2023

Being deferred to the next full council meeting.

Proposed: Cllr Atkins
Seconded:Cllr Phipps
Carried unanimously

To receive and approve minutes and actions from the Assets & Facilities committee 6^th February 2023

This was an Assets meeting solely for the purpose of receiving the Car Park Report. The report was done by 4 officers (2 x DCC and 2 x TTC). The report is with the Assets and Facilities agenda from the extraordinary meeting.

Cllr Cox proposed an amendment, that all local residents get free parking permits. This is a wrecking amendment.

The Clerk advised that this would be a wrecking amendment.

Seconded: None

Cllr Henderson proposed an amendment that, for existing legacy permit holders to retain a £80 discount off 247/365 permit until not renewed.
Proposed: Cllr Henderson

Seconded: Cllr Phipps
Carried unanimously

Therefor it was resolved that the substantive motion as amended above, was carried

(a) (b) The community land at the bottom of Bitton Park covered in the original traffic order be brought sufficiently into operation before 01/04/2023, and The existing traffic order be amended in time to reach the Highways and Traffic Orders Committee (HATOC) to be held on 15th June.  This should contain the following: a. The instigation of a publicly available 24/7/365 permit initially for the sum of £520 with the number on offer to be raised initially to 25 permits. Existing single day or night permits will remain, but numbers will reduce to initially 5 of each as they are not renewed, b. The inclusion of 6- and 8- hour parking options; and c. To leave all other charges unaltered pending the fees and charges review for 01/04/2024.

In favour: 5
Against: 1
Abstentions: 3

Motion carried

To recommend a response from the town council to the local plan http://www.teignbridge.gov.uk/lpconsultation  consultation, for the chair of planning to submit said response via the link below following the deferred planning meeting on 22^nd February 2023..

http://www.teignbridge.gov.uk/lpconsultation

Teignbridge Local plan: All of the councillors are going to submit all of their comments regarding the Local Plan to the Head of Planning, Cllr Ash, and he will then present all the comments along with the form that needs to be completed as well to Teignbridge Council.
Proposed: Cllr Cox
2^nd: Cllr Phipps
Carried unanimously