Agenda and minutes

For Councillors and Members of the Public 

Prior

to the commencement of the Full Council meeting, for those who wish to do so,

there will be a short period of reflection or prayer given by the appointed

Mayoral Chaplain to which all are invited 

In accordance with Standing Order No. 3j,

the Mayor will invite members of the public present to ask questions

or make statements  

Registered to speak; Members of the public who spoke on Pay and Display.

Police Report 

To receive a report from our local Policing team 

County

Councillor Reports (if any) 

To receive reports from Devon County Councillors representing

Teignmouth 

Cllr D. Cox gave a report about DCC and TDC giving a brief outline about what is going on with both councils and what is going to be happening in the future.

Cllr M. Wrigley DCC – Gave a verbal report regarding some changes that are currently getting made around the area. He did the same for TDC as well.

District

Councillor Reports (if any) 

To receive reports from Teignbridge District Councillors

representing Teignmouth 

Town

Councillor Reports (if any) 

To receive reports from Town Councillors 

Reports from

Outside Bodies  

To hear reports from any outside bodies including those of which the member is the

Town Council nominated representative 

Presentations

from Outside Bodies 

In accordance with Minute 30, mobile phones be limited to personal use only (in case of emergencies) and in which case the Councillor is to leave the room to respond.  Councilors must switch their mobile phones to silent during the meeting to avoid disruption

Taken as read

Deems that all information held by this Council should be freely available to the public unless it falls under one of 23 exemptions.

Taken as read

To receive, note and where requested, approve the reasons for apologies for absence.

An apology for absence was received from Cllr Ash and from Cllr Henderson.

None.

None

Town Clerks report

State of the Administration meeting

Thanks to all who attended, and if it proved useful, I am quite happy to repeat the process if desired.

Finance

The interim internal audit has been concluded and the draft report contains nothing we were not aware of and no showstoppers, the final report will go to finance in due course.

The following date have now been set for the compiling of this and next year’s budgets.

28/10   Officers

4/11     Officers

11/11   Officers

18/11   Officers & Chair of Finance

            Informal meetings with councillors

13/12   Full council to approve 22/23 & 23/24 Budgets

10/01   Backstop for full council to approve 23/24 budget

Staffing

As staffing is now at the correct full compliment and Caretaking has been brought back “inhouse”

Events

Fireworks went off well and we will be instigating a review and joint meetings with Shaldon as to next year’s format. Thanks to all who helped out

Armistice & Remembrance are currently all in hand.

Christmas lights, the tree is booked and will be erected on 14/11 

Bitton House security

Both the intruder alarm upgrade and access control on strategic doors has been successfully completed.

Den toilets

Verbal update to be given at the meeting

To approve the strategy as presented

Keir Duffin  (DCC)
Keir gave the final version of the Teignmouth Regeneration Strategy.
The final version was agreed.

Proposed Cllr D. Cox Seconded Cllr Russel. Unanimous

To appoint a councillor to represent the town council at 6 chamber meetings per year. (The request is that they are not an existing member of the chamber)

Keith Underhill gave a presentation at the start of the meeting.
Cllr Atkins put herself forward as a representative to the chamber of commerce.

Proposed Cllr Phipps Seconded Cllr P Williams. Unanimous

To approve, sign and adopt the minutes of the Town Council meeting held on 11^th October 2022.

There were no minutes to be approved at this meeting due to a corruption in the minutes data file, carried over to next full council meeting.

To receive and approve the minutes of the meeting held on 20^th October 2022 – To follow

Minutes to follow.

All the payments from 1^st April till end September produced for approval.

Proposed – Cllr D Cox, seconded – Cllr Atkins. Unanimous

To approve the replacement of the named signatory with the current town clerk Mr I Wedlake

The council discussed changing the account signatory to the current clerk.

Proposed – Cllr D Cox.

Seconded – Cllr Phipps.

Resolved unanimously that the account signatory be changed to the current clerk.

To receive an update from the chair of the NHP and to agree a budget contingency of £2,000 for queries that might arrise as a result of the final submission.

Cllr Atkins had a handout for everyone to read

To receive an update from the chair of the NHP and to agree a budget contingency of £2,000 for queries that might arise as a result of the final submission.

Proposed – Cllr P Williams, Seconded – Cllr Phipps. Unanimous

Precludes this authority from publishing the names, addresses or other private information of individuals unless written permission is given by the individual for such details to be made public. Therefore, where necessary, personal details have been removed from the papers attached to ensure that information held is available, but individuals are protected.

Taken as read

Members are recommended to move and approve the following resolution: 

“To move that in view of the confidential nature of the business to be transacted viz; information where public disclosure at this time may be prejudicial to the good business of the Council it is in the public interest that they be temporarily excluded, and they are instructed to withdraw in accordance with Standing Order 3 g.” 

Not required

Next Meeting – 8^th December 2022

13^th December 18:00 Council chambers.